Camp OC Processes

Refund Process 

A $25 administration fee (per camp, per child) applies to all Camp OC cancellations. 

A full refund (less a $25 administration fee (per child, per camp)) will be issued if the request to withdraw is made at least 14 days before the camp start date.  

Requests made less than 14 days before the camp start date will be refunded at 50%, less a $25 administration fee (per child, per camp). 

No refund is provided after the camp/program start date unless there are extenuating circumstances. In such cases a written request for refund or a credit toward another camp, accompanied by appropriate documentation (i.e., medical note). This documentation must be submitted to the Associate Director. 

No refund is provided for days missed or forgotten camps.  

Transfer Process 

Transfers between camps that have spaces available can be done online by logging into your family account and selecting academic history under your family portal. By selecting the appropriate member of your family, you will be able to request to transfer to a new section.  

If you are dropping a camp because you have been offered a seat on a waitlist, you must call Okanagan College to transfer. Contact information for your campus can be found here.

Waitlist Process 

If the camp your child wants to attend is full, please add them to the waitlist as we do our best to adjust schedules and create new camps to accommodate as many campers as possible. You can email to be added to any waitlist. 

  • As soon as a spot becomes available the first person on the waitlist will receive an email with the option to enroll in the camp. In order to enroll in this section, or if you are no longer interested in the course, please call us at 250-862-5480 or Toll-free at 1-888-638-0058. 

  • Your invitation to enroll is valid for 7 days.

  • If we don't hear from you within 7 days, you will be moved to the back of the waitlist. 

Behaviour and Anti-Bullying Expectations 

Okanagan College expects all campers to behave in a respectful way towards other campers, camp staff, equipment, and camp facilities. Parents will be notified if their child's behaviour is inappropriate. If the inappropriate behaviour continues, Okanagan College reserves the right to remove the child from camp, without a refund.  

We do our best to monitor these situations, but if you hear of something concerning happening at camp, please contact your campus Camp OC Coordinator.

Camp OC Rules 

To make it easier for campers and staff, Camp OC follows a similar rule structure to local School Districts. Okanagan College is fully operational during the summer months, which means we have many people coming and going on campus.  

The younger campers are always supervised, and the older campers (grades 7+) have a bit more freedom around campus. It is important and expected for the campers to follow the Camp OC rules: 

  1. Closed campus - Stay on campus - Campers are not allowed to leave the campus on their own. They need to be signed in and out or have written approval from a parent/guardian for other arrangements. 

  1. Respect for:  

  • People – such as your instructor, fellow campers, Camp OC staff, and yourself. 

  • The facilities and equipment – such as the classroom, computers, trees, and bushes. 

  1. Have FUN! 

Sign in/out Process 

All campers need to be signed in and out by a parent/guardian each day (unless otherwise authorized). If a camper is to be picked up by someone other than a parent/guardian, please include their name under the “permission for pick up” portion of the parental consent form and notify the camp instructor in advance. Please bring your ID when you pick up your child. 

If your child is biking, walking, taking the bus, or has alternate arrangements to get home at the end of the day, please indicate they can sign themselves out under “Permission for pick up” on the parental consent form.  

Absence Process 

If your child will be absent from Camp, please notify camp staff by calling or emailing your campus. It is the parent's responsibility to make sure that their child gets signed in at the beginning of camp. You will not be notified if your child is absent from the program. 

Please note: refunds are not given for days missed. 

Late Process 

If your child will be late for camp, please contact us.

Medical Response Protocol 

Your child’s safety and well-being are a priority for Camp OC staff.  

In case of a medical emergency, Camp OC has trained First Aid people on staff to help care for your child. 

  • Minor first aid - such as slivers, scrapes, bruises, nosebleeds, etc., will be dealt with when it happens, and we will inform you about it at pick up. 

  • Medium first aid – such as hit to the head, deeper non-life-threatening scrapes, and cuts (might need stitches), sprains and strains, etc., will be dealt with by calling the emergency contact and handled on a case-by-case basis. 

  •  Major first aid – such as loss of consciousness, broken bones, severe allergic reactions, etc., we will call 911 first, and then contact the emergency contact. 

On the Parental Consent form, you will be asked to consent to medical attention in case of emergency.  

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